Description

Docspell is a personal document organizer — a self-hosted document management system (DMS) that tames the pile of PDFs arriving from scanners, e-mail inboxes and other sources. It extracts the text, proposes metadata automatically and makes the whole archive searchable.

Key Features

• OCR of scanned documents using Tesseract
• Machine-learning assisted tagging: suggests correspondents, tags and dates learned from documents you already filed
• Full-text search across every extracted text
• E-mail integration — import mailboxes over IMAP and send documents over SMTP
• Multi-user collectives: several accounts share the same files, each with its own settings
• Notifications by e-mail, Matrix or Gotify when saved searches match
• ZIP and EML import; all files are converted to searchable PDF while the originals are kept untouched
• REST/HTTP API, Android app and command line client

Why Use It

Docspell cuts the manual filing work: it learns from the metadata you have already applied and suggests the same fields on new documents.

Use Cases

• Household and family paperless archive
• Invoice, receipt and contract filing
• Small business document organisation

Related

Compare it with Papermerge DMS and Paperless-ngx, or read Paperless-ngx vs Docspell vs Mayan EDMS.